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1. Preparation and Publication of electoral roll

        The electoral roll of the local body shall be the same as the current Electoral Roll of the Tamil Nadu Legislative Assembly Constituency pertaining to the area of the Local Body concerned. Electoral Rolls shall be prepared by the Electoral Registration Officers as per the instructions issued by the Tamil Nadu State Election Commission.

Anybody wishing to raise a claim for inclusion of name in the roll or any objection in respect of any entry in the roll so published, shall submit a proper claim or objection under the provisions of Registration of Electors Rules, 1960 to the Electoral Registration Officer of the concerned Legislative Assembly Constituency. Based on the order of Electoral Registration Officer of the Assembly Constituency on such claim and objection, the Electoral Registration Officer of the local body shall amend the relevant portion of the local body electoral roll incorporating the changes by issuing an amendment to the relevant part of the local body electoral roll.

Such inclusions, corrections and deletions can be carried out up to the last date fixed for making nomination for the local body elections. The electoral roll shall be printed and published by the Electoral Registration Officer in accordance with the instructions of the Tamil Nadu State Election Commission.

Two copies of Local Body Electoral roll will be supplied to the recognised political parties free of cost. Saleable copies will be available at the office of the Local Body Electoral Registration Officer.

2. Provision of Polling Station

        Adequate number of polling stations for the voters of the area to exercise their franchise will be provided by the Returning Officer. The list of polling stations attached to each polling area will be prepared and published by the Returning Officer after obtaining the approval of the District Election Officers/District Collectors as per the directions of the State Election Commission.  

                        Total No.of Polling Stations provided during 1996 -  72,926

                        Total No.of Polling Stations provided during 2001 -  78,965

                        Total No.of Polling Stations provided during 2006 -  80,458

                        Total No.of Polling Stations provided during 2011 -  86,391

 

3. Publication of election Notification by Tamil Nadu State Election Commission

For the purposes of conducting elections to fill up ordinary and casual vacancies which are to be filled up by direct elections, the Tamil Nadu State Election Commission publishes one or more notification calling upon the electors of such wards/local bodies to elect ward members/Chairpersons as the case may be, of the respective local body on such date or dates as may be specified therein.

Based on the election notification issued by the State Election Commission the Returning Officer shall publish election notice (programme of election) in the notice board of the office of the Returning Officer and in two or more conspicuous places in the respective wards of the local bodies.

Filing of Nomination:

Eligibility for Filing:
Citizens who have completed 21 years of age and whose name appears in the electoral roll of the concerned local body.
Proposer:
He should be an elector of that particular ward for the election in which he signs as a proposer to a candidate. In case of election for the office of a President/Chair Person, the proposer should be an elector of that particular local body.

4. Timing:

        The nominations will be received in the offices specified in the election notice between 11.00 a.m. and 3.00 p.m. on all the working days during the period fixed for filing of nominations.

5. Nomination Form:

        The nomination forms will be made available by the Returning Officer/Assistant Returning Officer to the candidates on payment of the price printed on the forms.

6.Who can file?

        Nomination paper shall be presented by the candidate or his proposer and nobody else.

7.Deposits:

        A candidate shall not be deemed to be duly nominated for election unless at the time of delivery of nomination paper he deposits the prescribed deposit amount or causes to be deposited with the Returning Officer in cash, or enclose with the nomination paper a receipt showing that the sum prescribed has been deposited by him or on his behalf in the respective local body.

RURAL LOCAL BODY

Deposit Amount Rs.

For candidates other than SC or ST

For candidates belonging to SC or ST

a) For election of Member of Village Panchayat Ward

200

100

b) For election of President of Village  Panchayat

600

300

c) For election of Member of Panchayat Union Ward

600

300

d) For election of Member of District Panchayat

1000

500

 

URBAN LOCAL BODY

Deposit Amount Rs.

For candidates other than SC or ST

For candidates belonging to SC or ST

a) For election of Member of Town Panchayat Ward

500

250

b) For election of Chairman of a Town Panchayat

1000

500

c) For election of Councillor of Municipality Ward

1000

500

d) For election of Chairman of a Municipality

2000

1000

e) For election of Councillor of Corporation Ward

2000

1000

f) For election of Mayor of a Corporation

4000

2000

8. Filing of Affidavit on Assets, Liabilities, Educational Qualifications and Criminal antecedents along with Nomination:

               Tamil Nadu State Election Commission has implemented the Electors’ Right to Information about the candidate from the ordinary elections to Local Bodies 2006, based on the directions of the Hon’ble Supreme Court of India on the electors’ right to information on assets, liabilities, educational qualifications and criminal antecedents of the contesting candidates.


        According to the Statuary Order No. 27/2011 / TNSEC / EG, Dated 11.9.2011 of the Tamil Nadu State Election Commission, every candidate at the time of filing nomination paper for any election of any Panchayat / Municipalities shall file an Affidavit duly sworn before a Magistrate of the first class or a Notary Public or a Commissioner of Oaths appointed by the High Court of the State containing full and complete information of his assets, liabilities, educational qualifications and criminal antecedents.


As per this commission’s Circular No.C-32/2011 issued in letter Rc.No.6374/2011/EG-2, dated 20.09.2011, in the case of an elector to a Ward Member of a Village Panchayat, it is sufficient, if the candidate furnishes the information in the prescribed format, in the form of a declaration before the Returning Officer.

9. Declaration by Candidates, in case of SC / ST:

        If the seat is reserved for Scheduled Caste and Scheduled Tribe, a candidate shall furnish a declaration, in the nomination form made by him to specify the particular caste or tribe of which he/she is a member and the area in relation to which that caste or tribe is notified as Scheduled caste or Scheduled Tribe of the State.

Scrutiny: 

         On the date and hour notified, the Returning Officer shall take up the scrutiny of nominations at such place fixed for scrutiny.   The candidate, one of his proposers and one other person duly authorised by him, but no other person can attend the scrutiny.   The Returning Officer shall give them all reasonable facilities for examining the nomination papers of all the candidates.  Returning Officer will scrutinise the nominations in accordance with the Rule provisions. The scrutiny of nomination is a Quasi-judicial function. There is no appeal against the decision of the Returning Officer in regard to validity or rejection of a nomination and his decision can be questioned only by an election petition filed before the competent court after the elections are completed.

Withdrawal of Nomination:

A validly nominated candidate may withdraw his candidature by giving a notice signed by him in Form-7 to the Returning Officer/Assistant Returning Officer before 3.00 p.m. of the last date fixed for such withdrawal.

  • The Returning Officer/Assistant Returning Officer shall record   the date and the time of the filing of Form-7.
  • The withdrawal  notice shall be delivered to the Returning Officer/Assistant Returning Officer either by the candidate in person or by his proposer who should have been authorised in writing by such candidate to present the notice of withdrawal on his behalf.
  • The candidate shall give his notice of withdrawal only after the scrutiny of nomination papers of all candidates is over or till the last date fixed for withdrawal.
  • A candidate validly withdrawn his candidature cannot be allowed to cancel such withdrawal and he shall not continue as a candidate

Final List of Contesting Candidates:       

Immediately after 3.00 p.m. on the last day fixed for withdrawal of candidature the Returning Officer/Assistant Returning Officer shall draw a list of contesting candidates in alphabetical order in vernacular language  along with the distinguished  symbols in Form-9 allotted to each candidate.  This form will contain the names of candidates whose nomination papers are found to be valid and who have not withdrawn their candidature within the period.

Ballot Papers:

         The ballot papers will be printed by the Returning Officer, based on the instructions issued by the State Election Commission.   The names of the contesting candidates with their distinctive symbols will be printed on the ballot paper in the same order as it appears in Form-9. The color of Ballot Paper used for various elections are given below :

Sl.No

Elections

Color

1.

Election of a Ward Member / Councillor of Town Panchayat, Municipality and Corporation

White

2.

Election of a Mayor of Corporation, Chairman of Municipality, Town Panchayat and President of a Village Panchayat

Pink

3.

Election of a Ward Member of Village Panchayat

White/Blue

4.

Election of a member of a Panchayat Union

Green

5.

Election of a member of a District Panchayat

Yellow

 In case of non-party elections the ballot paper will contain only the symbols and not the names of the candidates.

Electronic Voting Machines:

         Section 43D of the Tamil Nadu District Municipalities Act, 1920, the relevant sections in the Municipal Corporation Acts and the relevant rules in the Tamil Nadu Town Panchayats, Third Grade Municipalities, Municipalities and Corporation (Elections) Rules, 2006, envisage the statutory backing for the use of Electronic Voting Machines in Urban Local Body elections.

          To start with, the TNSEC procured 200 Mark IV Electronic Voting Machines and they were used in urban local body elections in Tamil Nadu for the first time during the casual elections held on 5.9.2007. Subsequently, 26258 numbers of the latest Model (Mark IV) Electronic Voting Machines with a number of additional security features viz. in-built real time clock, round cable for hassle free connection of Ballot Units and Control Unit, simplified way of sealing with Green paper seal, printing facility etc., designed by Bharat Electronics Ltd., Bangalore were procured to meet out 25% of the total requirement. The TNSEC has successfully conducted 2011 ordinary elections to all urban local bodies using the EVMs by getting the balance required number of EVMs on loan basis from the ECI.

Poll:

  • The poll will take place at the polling station provided for this purpose on the date and time notified by Tamil Nadu State Election Commission. 
  • The ballot papers will be delivered to the elector after obtaining his signature in the counterfoil.
  • Voting by an elector should be exercised by the elector in person at the polling station and no vote shall be received by proxy.

Counting of Votes:

  • The counting of votes shall take place on the day at the place as specified in the election notice by the Returning Officer.
  • The votes shall be counted by or under the supervision and direction of the Returning Officer.
  • Each contesting candidate, his election agent and such number of his counting agent as specified by the State Election Commission shall have the right to be present at the time of counting.

Declaration of Results:

        On completion of counting the Returning Officer will declare the candidate who has secured largest number of valid votes as has been duly elected.

        After Declaration the Returning Officer shall give such candidate a certificate of election in Form-24 / Form 25 after obtaining a due acknowledgement.

        In the case of uncontested election after the hour fixed for withdrawal of candidatures the Returning Officer will declare that lone candidate to have been duly elected and issue certificate of election in Form 24 / Form 25.

Assumption of office by the elected candidates after the Ordinary Elections:

         The Returning Officer will make necessary arrangements for convening the meeting on the dates published in the Election Notification for assumption of office by the elected candidates.

Indirect Elections:

        The election for the office of the Chairman/Vice-Chairman of Panchayat Union and District Panchayat and the Vice-President of Village Panchayats and the Deputy Mayor / Vice-Chairman of the Urban Local Bodies will be conducted by the Returning Officer immediately after assumption of office by the elected candidates at the hour fixed for this purpose.

Election of members/Chairman of various Standing and Statutory Committees :

The Returning Officer will convene the meeting for indirect elections of members/Chairman of various Standing and Statutory Committees on the date fixed by the State Election Commission.

 

 

 

 

 
 
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